Point a posting category at your own account

HQ posts each kind of spending to a standard account. If your accountant uses a different account for something, you can point that category at your own account so future entries land there instead.

1. Go to Ledger › Setup: the Posting accounts tab.
2. Each row is a standard category (like Office expenses or Cost of goods sold) and shows the account it posts to today.
3. Open the dropdown on a row and pick one of your own accounts. The cursor lands in a search box, so you can type an account number (5 narrows to your 5000s) or part of a name to find it. Or use + Create new account to add one without leaving the page.
4. To go back to HQ's standard account, pick HQ default at the top of the dropdown or click Reset.

Only your future entries move. Anything already posted stays exactly where it is, so your reports and balances don't change when you set a mapping.

A Cost of goods sold row can only be pointed at an account you've marked as COGS (on Ledger › Accounting), so your gross-profit total stays correct.

If some bills or a recurring template are coded straight to the standard account, HQ lists them and asks you to re-code or retire them before it lets you map the category. That keeps those documents from quietly drifting away from the rest of the category.