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Mail Books Ecommerce Assistant Integrations
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Your business, in one place

Your books are already done

Nothing to learn. Almost nothing to do.

Free forever on your own booksNo card needed

Start free
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Connects to
  • Gmail
  • Outlook
  • Any IMAP mailbox
  • Shopify
  • Stripe
  • PayPal
  • Your bank and cards, through Plaid
  • Statement uploads
  • QuickBooks and Xero export
Why it's called HQ

One headquarters for the whole business

Your mail, your store, your bank and your books, in one app on your desk and in your pocket. HQ keeps the books current while you run the business, a few minutes at a time.

  • MailEvery inbox in one place. Bills and receipts are read the moment they land.
  • DoOne button to scan a receipt, send an invoice, record a payment or log hours.
  • MoneySales, cash and what you're owed, current to the day.

Nobody opened a store to learn bookkeeping.

HQ does the bookkeeping. You just keep an eye on it.

How it works

From an email to a P&L, without you typing a number

01

A bill lands

A supplier emails their invoice. HQ reads the PDF, pulls the total and the GST, and files it in your books before you open the message.

An open supplier email with an In Books strip showing the captured amount.
02

One click and it's posted

The account and the tax are already filled in. One click posts it. Set a rule for a supplier you trust and the next one posts itself.

Bills with their category and tax filled in, each one click from posting.
03

The bank line finds its bill

When the payment clears, the feed matches it to the bill on its own. Store payouts, fees and refunds are matched the same way.

Bank feed transactions, most marked Matched, one marked Payout.
04

The P&L was right before you asked

Every report is built from the ledger, so the figure on screen is the figure your accountant gets. Nothing is retyped, so nothing drifts.

A profit and loss statement with revenue, gross profit and net income.
No bookkeeping required

You don't need to know bookkeeping

HQ keeps the books in plain language. It answers your questions, checks the books as it goes, and hands you the fix.

01

Ask HQ like you ask your accountant

What did shipping cost last quarter? Where do two refund cheques go? Ask in your own words. HQ answers from your own books and walks you through the steps.

The assistant answering a question about two refund cheques deposited at the ATM: it finds the $520.00 deposit, ties it to the two refund cheques from the storage company, and lists the steps to categorize it
02

It notices before you do

HQ keeps checking your books in the background. A bill entered twice or a document with no entry behind it arrives as a card that says what it found.

A books-health card: two bills that look like they were entered twice, with a button to compare them.
03

One click fixes it

A card comes with its fix, like the entry HQ would post and why. One click puts it in your books.

A correction sheet showing the entry HQ will post for a missing document, with a Post correction button.
See what the assistant can do
Provenance

Every number has a receipt

Every figure on the P&L opens up: the entries that made it, the bill behind each one, the email it came in on. At year-end everything is already in its place.

P&L
Journal entry
The email

Your accountant gets a ledger. Not a shoebox.

Ecommerce

Know what the store actually makes

Connect Shopify or Stripe. Each payout lands in your books with fees, refunds and tax split out, and you see what each product earns after what it costs.

01Payouts post as they settle and match their bank deposit
02Cost of goods relieved from stock as each order ships
03Refund rate, sale-to-payout days and repeat customers, month over month

Reconciled this year

  1. Jan✓
  2. Feb✓
  3. Mar✓
  4. Apr✓
  5. May✓
  6. Jun✓
  7. Jul✓
  8. Aug✓
  9. Sep•
The store overview for August: total sales, tax collected, fees, payout and estimated margin, then a store contribution waterfall against the prior month.
Everything else

The rest of the job, quietly

Everything a bookkeeper does in a month, in the same place your mail already is.

GST/HST and PST, ready to file

The worksheet fills in as you sell and spend. On filing day it is there, line by line, and what you filed stays exactly as you filed it.

Three cards: GST/HST collected from sales, paid on expenses, and the net remittable amount owed to CRA.
The GST/HST return worksheet with lines 101, 103, 106, 109 and the balance owing.

Receipts from your phone

Snap it. HQ reads the supplier, the total and the tax for you.

The HQ phone app's Scan receipt screen, with Take photo and Choose from photos.

Drop your shoebox, HQ sets it all up

Drop in a folder of old statements, bills and receipts, unsorted. HQ sorts them, shows what's missing and builds your books with you.

Replies drafted before you open them

Give HQ your website's address and it learns your business from it, and how you write from your sent mail. You read it, then press Send.

Also in HQ

  • Invoices, quotes and jobs
  • Bank feeds through Plaid, or statements
  • Vendor rules that code the next bill
  • Bills and accounts in other currencies
  • Month-end reconciliation
  • A reporting pack, emailed on schedule
  • Accountant access and working papers
  • Transaction exports for QuickBooks and Xero
  • Desktop app for Mac and Windows
Trust

Built to be trusted with your numbers

Your own database

Every business gets its own database schema, with row-level security enforced by the database itself, not by application code.

Encrypted per business

Documents and personal data are encrypted at rest with a key that belongs to your business alone.

Canadian, and answerable

Talisk Technologies Inc., British Columbia. PIPEDA applies, and the security page spells out exactly what we do.

Read the security overview Open the live demo
Pricing

Simple plans, in Canadian dollars

Free
$0/mo

Free forever, for trying HQ on your own books: your inbox, one set of books and five bill scans a month.

Pro
$89/mo

Unlimited AI for one store: drafts, invoices and bill scans.

Business
$119/mo

Unlimited stores and team seats.

Partner
$129/mo

For bookkeepers. Every client from one login, each in their own books.

Compare the plans Upgrade, downgrade or cancel anytime.

Start with your inbox

Connect Gmail or Outlook, add your store and your bank. The rest is already done.

Start free See the live demo

Free forever on your own books. No card needed.