See who the business owes

People balances shows what the business currently owes each person: money they've spent out of pocket or lent in.

1. Go to Ledger › Expenses (the Bills list).
2. Expand the Reimbursements section.

Each person shows their balance across their linked accounts (shareholder loan or reimbursement payable); a positive amount means the business owes them. Click View statement to see every entry, newest first, with a running balance.

The section appears once someone has a personally-paid bill or a linked balance account. A person you have deactivated is listed only while the business still owes them something. To link an existing loan or payable account to a person, open the book under Ledger › Setup, edit it, and use the team-members panel there: that's separate from this view.

When a person has an HQ-created account as well as their own

HQ creates an account for a person the first time they pay for something (a "Reimbursements payable" or "Shareholder loan" account). If you later link the person's own account, for example the "Due to Shareholder" account your accountant set up, the HQ-created one can still hold a balance. The person's total is already right, because it adds up every account linked to them. To tidy it into one account:

1. Open the book under Ledger › Setup and find the person in the team-members panel. The HQ-created account shows under their linked accounts with the balance it still holds.
2. Click Move balance. Pick the account to move it onto if the person has more than one, and the date (today, or any day back to that account's latest entry, outside a locked period).
3. Confirm. HQ records one entry moving the whole balance onto the person's own account and switches the HQ-created account off, so new expenses the person pays stop landing there. Bank and supplier rules that coded to the old account move with it. What the business owes the person does not change.

To undo it, go back to Ledger › Expenses, expand Reimbursements, click View statement for the person and choose Undo on the move, while its period is still open. If a later change puts a balance back on the old account, it shows again with Move balance.