Record money that settles a balance your books already carry

Some money that moves through your bank account is neither a cost nor a sale. It settles something your books are already carrying:

a loan payment, where the money reduces what you owe the lender
a security deposit you paid, or one that was returned to you
a refund you were already expecting, recorded before it arrived
a bill you accrued at year-end and paid afterwards

If you code one of these as an expense, you overstate your costs and the balance stays on your books as though it was never settled. If money comes IN and TALISK_HQ cannot place it, it is treated as a sale, which inflates your revenue and the profit you pay tax on.

Allow the account first, once

TALISK_HQ does not let bank lines reach balance-sheet accounts by default, because most of them are ones it manages itself and posting to them directly would break its own records. So you tell it which of your accounts are fair game:

Go to Ledger › Accounting › Chart of accounts and pick Assets or Liabilities.
Find the account the money settles.
In the Bank lines column, choose Allow. It changes to Can settle.

This is a setting on the account, not on any one transaction, so you do it once per account.

TALISK_HQ may recognise it for you

If you moved to TALISK_HQ from another system, your opening balances carry what you were owed and what you owed on the day you switched. When money arrives or leaves that exactly matches one of those still-outstanding balances, the transaction's details show a note naming it, and a button that records it in one step. Accepting also allows the account, so you do not need the setting above first.

It only appears when the amount matches to the cent, and only when the direction agrees: money in can settle something you were owed, money out something you owed. Anything less certain is left to you, because guessing which balance a payment settles is not a guess TALISK_HQ should make.

Then code the bank line

On Ledger › Banking › Transactions, open the line and choose its category as usual. The accounts you allowed now appear in their own group, "Settles a balance you carry". Pick the account, and TALISK_HQ moves the money against that balance instead of your profit and loss.

Money going out reduces what the account holds; money coming in increases it, or clears what you were owed.

The accounts you cannot allow, and why

Some accounts refuse to be settled this way even if you mark them. Accounts payable, accounts receivable, undeposited funds, customer and vendor credits, inventory and the sales-tax accounts all have records behind them: bills, invoices, receipts, filings. TALISK_HQ keeps those in step with the account balance. A bank line posted straight to one of them would move the balance without moving the records, and nothing could put them back in step.

Each of those has its own way in. A supplier bill is matched to the charge, a customer invoice to the deposit, and a sales-tax filing is settled with the Tax payment action on the bank line.

If a figure already went to the wrong place

Recode the line. Open it on Banking, change the category to the right account, and TALISK_HQ removes the old entry and posts the new one. Nothing needs to be reversed by hand.